If you are in the IT staffing business and searching the marketplace for software that addresses invoicing issues related to the staffing industry, chances are you are being bombarded with tons of hard-sell talks that have already left you confused.

Choosing the right solution is not going to be an easy task we know, but it shouldn’t be so tough that you have to call for help from an independent consultant. 

Here are 3 important questions to ask that will make your searching easy and more scientific. 

Question 1: Is the target accounting automation software specifically made for the staffing business sector? If the answer is no, you better move to try another software that you have listed. The staffing industry sector has highly specific requirements that not even the most trusted and widely used accounting software in the USA can solve. Check software documentation with a lens and compare it with your own documented specifications. If somewhere you had read that it is made for the staffing company segment, go ahead to make an evaluation. 

Question 2: Does the software have a direct-entry user interface (UI) for timesheet entry by consultants and subcontractors; and an automated reminder for alerting delinquent consultants? If yes, you may start to explore the software at greater depth. Any software with this feature can save tons of money and time, especially the delinquency reminder part that can hasten the invoicing process. May I remind you that invoices dispatched on time with zero-errors are processed faster? Late invoices not only delay the processing time but also may be carried over to the next payment period affecting your cash flow. 

Question 3: Is the invoice automation software  compatible with midway changes to contract conditions; and can invoice preparers introduce new conditions for compliance? If the answer is yes, then it is really some great stuff – you should consider it and discuss it with your team to solicit their views. IT staffing companies are the most likely of all to face constantly changing scenarios that demand higher compensation to consultants (or reduction in some cases) and subcontractors. Typically, it will be related to project delays or even completion ahead of schedule. Though many times these changes can be made manually, automated invoicing will solve a major hitch that all staffing companies fail to tackle. 

On the sidelines, check the buying options that the software providers give; like: a free version, different kinds of pricing options for small users and power users and enterprise level customized rate. 

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ABOUT THE AUTHOR

Sankar Veeramalai, CEO Atkku Services LLC is a professional software expert and author of CONSULT® invoice automation solution who specializes in the field of staffing business accounting automation. His solutions are widely used by staffing companies, CPAs, accountants and bookkeepers to automate their accounting processes.